HR-DOX Services

Ensuring effective human resource administration

Contact: Warren Gilbert
Cell: + 27 71 883 9910

Comprehensive support will be provided to the client company by the HR-DOX™ team. The HR-DOX™ team leader is the System Administrator, who has access to all aspects of HR-DOX™ as well as the information stored in the system. The System Administrator is supported by the System Developer who ensures that the system work and any fault messages are repaired.

The functionality of HR-DOX™ is described in a User Manuel. The structure of this User Manuel is set out as to address these users, in terms of the functionality relevant to them.

During the actual training of employees, supervisors and managers, only the relevant information will be extracted and provided. The relevant part of this User Manual would be reproduced for the purposes of training.

Modules available in HRDox

Document Storage

A variety of Documents can be stored on the system in PDF format.
The Documents can be applicable to the Company or the Employee.
The Types of Company Documents that can be stored include: Equity documents, Leave forms, Job Descriptions, etc.
The Types of Employee Documents that can be stored include: Curriculum Vitae of Employee, Job Description of the Employee, Job Offer of the Employee, etc.
More Document types can easily be added to cater for the Company's needs.

Leave Application

An Employee can apply for leave, and the Manager can approve it after receiving and email notification.
Leave types that can be applied include: Annual Leave, Sick Leave, Maternity Leave, etc.


A Manager can take a Disciplinary action against any Employee who will be notified via Email and SMS.
Types of Disciplinary actions include: Late for work, Inappropriate Actions at work, Poor performance, etc.


Claims can be submitted when needing to use company expences to do travels to remote locations.
The type of Claims that can be submitted, include: Travel Cost, Accomodation Cost and Expenses regarding Meals during the trip.


Overtime time be submitted for Approval by an Employee's manager.
A description of the Overtime, the date to be performed and the rate per hour will also be submitted for approval.
After approval, the Overtime will be performed and eventually approved and submitted for payment.


A Grievance procedure can be instituted by an Employee against anybody in the Company.
The Grievance procedure will be handled and recored every step of the way, until it has been resolved with the appropriate actions against the perpetrator.


Apart from the management of records on HR-DOX ™, the following services are also offered:

  • On-site or off-site scanning and indexing of documents.
  • Off-site storage of documents.
  • Record Managing training to all staff.
  • Quality control of record management processes.